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Facilities Manager

February 16, 2023

Prospect Sierra is an independent, coed TK–8 school located on two campuses in El Cerrito, California, serving 470 students. Prospect Sierra gives students the tools to build a better world by integrating rigorous academics with a deep understanding of human emotions. Every day our exceptional teachers connect students’ academic experiences to ethics, empathy, and social and emotional intelligence. The result is deeper intellectual engagement, greater self-knowledge, and compassionate relationships. Prospect Sierra students develop the courage to become more than great students, but great people. 

Position Overview

The Facilities Manager is responsible for managing the day-to-day operations of the school’s buildings and grounds, including its two campuses and a single-family residence adjacent to the middle school campus. The primary objective is to coordinate and schedule building and grounds maintenance and custodial tasks to ensure students and staff have a safe, attractive, well-kept, and healthy physical environment. 

Duties and Responsibilities

  • Manage the school’s contracted janitorial and maintenance staff.
  • Manage the school’s contracted landscape maintenance service.
  • Manage all maintenance request work orders.
  • Collaborate with various school constituencies as needed regarding special event planning.
  • Manage the set-up, take-down, and clean-up of school special events.
  • Schedule and oversee regular preventative maintenance of mechanical equipment.
  • Trouble-shoot facilities-related problems, perform repairs, or schedule and oversee service calls.
  • Maintain an adequate inventory of tools, supplies, and parts for maintenance, custodial, and grounds.
  • Manage furniture and equipment inventory (exclusive of computers and other technology equipment).
  • Maintain equipment warranties and repair records.
  • Monitor the school’s utility usage, including gas, water, electric, sewer, and garbage removal, and implement conservation measures where cost-effective.
  • Coordinate and support campus recycling efforts.
  • Manage school vehicle maintenance.
  • Perform other duties as may be requested by the Head of School and the Director of Facilities.

Work with the Director of Facilities to:

  • Manage the School’s physical plant security, including security alarm systems, fire alarm systems, security gates, security cameras, and campus visitor background check systems.
  • Respond to campus security and fire alarm events as needed.
  • Coordinate and manage facilities improvement and deferred maintenance projects.
  • Coordinate maintenance and custodial work with the school’s master calendar.
  • Enforce the school’s safety and security procedures and program.
  • Review and code all facilities’ credit card statements.
  • Collaborate with administrators and faculty to accommodate and facilitate their environmental and programmatic needs.
  • Collaborate with the School’s Tech Department on technology projects as needed.

Required Qualifications

  • Prior experience working in a facilities management or construction environment 
  • Strong communication skills, both written and verbal
  • Flexibility
  • Excellent interpersonal skills
  • Strong organizational skills and the ability to multitask
  • Ability to lift 50 lbs 
  • Ability to perform effectively in a fast-paced environment 
  • Must be able to bend, lift, crawl, and climb ladders 
  • Ability to take initiative, work passionately and joyfully, and collaborate effectively with diverse constituencies
  • Willingness to be a team player and show initiative


The salary range is $60-88,000. Full healthcare benefits are included.

How to Apply

Please email a cover letter, resume, and the names of three references to:
Subject: Facilities Manager

Prospect Sierra School is an equal-opportunity employer. Our community is diverse in many ways, inclusive of race/ethnicity, sexual orientation, gender spectrum, age, ability, and more. We welcome and value the same in our faculty and staff.

To apply for this job email your details to