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Elementary Receptionist and Student Health Coordinator

October 21, 2022

Prospect Sierra is an independent, coed TK–8 school located on two campuses in El Cerrito, California, serving 470 students. Prospect Sierra gives students the tools to build a better world by integrating rigorous academics with a deep understanding of human emotions. Every day our exceptional teachers connect students’ academic experiences to ethics, empathy, and social and emotional intelligence. The result is deeper intellectual engagement, greater self-knowledge, and compassionate relationships. Prospect Sierra students develop the courage to become more than great students, but great people. 

Overview of Position

This position is for an Elementary Receptionist and Student Health Coordinator, beginning immediately. This staff will report to the Elementary Division Head and collaborate closely with the front office team. This is a full-time position and includes benefits. This employee works the school year calendar, with a few additional days before the school year begins and after the school year ends. 

Elementary Receptionist Responsibilities

  • Serve as a welcoming and warm presence in the office to all visitors: parents, students, faculty, and guests.
  • Answer phones, record, and distribute messages.
  • Manage attendance, including the online InResonance system.
  • Prepare daily dismissal information and make student information updates daily.
  • Prepare student transportation arrival/dismissal and update rider information.
  • Manage all aspects of student transportation, including supervision of students into cars at dismissal.
  • Coordinate all aspects of picture days at the elementary campus.
  • Print and file student Progress Reports.
  • Support staff and student birthday lists, cards, etc.
  • Sort and distribute mail daily.
  • Prepare all needed materials, including clearance for drivers, for all study trips.
  • Direct admissions traffic appropriately, greet student visitors and get them situated until their visits begin
  • Monitor students who have disciplinary issues or need to “cool down” when the division head is unavailable; communicate with the division head when these situations occur.
  • Support various office needs such as student rolodex cards, organizing maintenance on copiers/laminator, stationery order, organization of work room, etc.
  • Assist with carpool/yard duty as needed.
  • Prepare kitchen duty assignments and notify the next team.
  • Participate in all staff and division meetings.
  • Support the Admissions and Development Teams as needed.

Student Health Coordinator Responsibilities

  • Tend to minor wounds and illnesses; contact parents if needed.
  • Tend to major injuries using up-to-date first aid protocols and contact parents.
  • Record all major injuries in the injury log and on injury report forms.
  • Maintain up-to-date student emergency medical information for staff.
  • Maintain emergency binders.
  • Maintain emergency supplies for the Tapscott campus in collaboration with the Facilities Director.
  • Compile, distribute, and update emergency student information, emergency ID cards, and food allergy lists. 
  • Coordinate lice checks and manage communication with parents when needed.
  • Manage sugar level checks and communicate with parents for diabetic students regarding needed insulin, and complete insulin injections when necessary and in collaboration with parents.
  • Manage the administration of medication and medication log for all students needing medications administered at school (inhalers, over-the-counter meds, and doctor-prescribed medications).
  • Manage Covid-19 protocols, confidentiality, testing, contact tracing, masking, and communication with the admin team.

Required Qualifications

  • Appreciation for and desire to work with TK-4th grade students and families, including student health management, school logistics, attendance system, and transportation coordinator
  • Knowledge of the essential role social-emotional literacy plays in the workplace and interest in the application of SEL within the workplace
  • Ability to create an inclusive office environment that allows for a multitude of perspectives to be heard and respected
  • Ability to take initiative, work passionately, and collaborate effectively with diverse constituencies
  • Willingness to be a team player and take on leadership roles as needed
  • A passionate commitment to creating an innovative and joyful environment
  • A nuanced understanding of DEI/social justice knowledge from a personal or programmatic perspective
  • Preferred Bachelor of Arts or Science degree and/or professional coursework or certification, indicating training applicable to the responsibilities of the position

In addition to required qualifications, desirable additional skills include:

  • Strong communication skills, both written and verbal
  • Professionalism in an environment with confidential information
  • Flexibility
  • Excellent interpersonal skills
  • Organizational skills and the ability to multitask
  • Knowledge of first aid, CPR, and health protocols


The salary is competitive. Benefits included. This employee is a non-exempt employee and is paid hourly.

How to Apply

Send a résumé (including contact information for three references) and one-page cover letter to:

Quise Rodriguez, Elementary School Head  

Prospect Sierra School is an equal-opportunity employer. Our community is diverse in many ways, inclusive of race/ethnicity, sexual orientation, gender spectrum, age, ability, and more. We welcome and value the same in our faculty and staff.

To apply for this job email your details to